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Now hiring written on a memo at the office..jpg
Now hiring written on a memo at the office..jpg

I would like to hire Filipino personnel...

Recently, we often receive inquiries such as "I would like to hire Filipino human resources (technical intern trainees and specific skills)." In the past, speaking of Filipino human resources, most of the projects were English conversation teachers and interpreter/translator staff. However, recently, there has been an increase in job openings in various fields, such as IT engineers, lecturers who teach programming in English, home care helpers for severely ill people, and food service staff.


However, when hiring Filipino personnel, before applying for a work visa, it is necessary to go through a slightly complicated procedure and register for approval. that isPOLO document review and POEA approval registrationIt's a procedure. Briefly, the employer applies for POLO (inside the Philippine Embassy in Japan) document screening, and the POEA registration approval procedure in the Philippines is performed by the sending agency (PRA). Due to the procedures unique to the Philippines, I think it will be a rather complicated and difficult process for first-timers. All documents to be submitted must be prepared in English, and all documents written in Japanese, such as a certified copy of the register or company pamphlet, must be translated into English and attached.


Therefore, we provide services such as preparation of application documents to be submitted to POLO, translation of attached documents, and mediation of sending agencies (PRAs). Please feel free to contact us.

Now hiring written on a memo at the office..jpg
We are Hiring card with colorful background with defocused lights.jpg

Employment of Filipino personnel requires POLO document review and POEA approval registration

When hiring Filipino nationals, it is necessary to comply with Japanese immigration laws and labor laws, as well as the prescribed process stipulated by the laws of the Republic of the Philippines. Under the domestic laws of the Philippines, in principle, when a Filipino national works abroad, the employer (organization to which he/she belongs) applies to POLO for document screening regarding employment contracts and other matters. Then, based on the POLO's recommendation letter, the Philippine Sending Agency (PRA) will process the registration approval with the POEA. Through this process, Filipino workers will be able to register as OFW (Overseas Workers), undergo training, and come to Japan. If you do not go through the above procedures, you will be refused departure at the immigration inspection when you leave the Philippines.

Since August 2017, such procedures have been tightened, and when Filipinos wish to work abroad, they must go through a POEA-approved Local Sending Agency (PRA). This means that the employer (affiliated organization) and the sending agency (PRA) cooperate with each other and have joint and several responsibility from the viewpoint of protecting Filipino workers. It is very important to choose a PRA that you can trust to work with.

What is POLO document screening?

Before explaining POLO's document review, it is necessary to understand the purpose and role of POLO (Philippines Overseas Labor Office).

The purpose of POLO is to build a relationship that satisfies both labor and management by balancing the rights of both employers (affiliated organizations) and Filipino workers based on the labor laws of both Japan and the Philippines. The purpose is to supervise Filipinos working abroad so that they will not be in a disadvantageous situation regarding employment contracts, employment conditions, and the living environment provided.

The main duties of POLO are as follows.

  1. Protection of OFW rights, promotion of welfare and well-being

  2. Promotion and operation of DOLE's overseas employment system

  3. Examination of employment contracts and other employment-related documents

  4. Supervision and reporting to the home country of the situation and policy formulation related to the welfare of OFWs in the host country

  5. Promotion of Programs for Filipino Community Development​


​ POLO document screening for POEA approval registration by the employer (affiliated institution)Overseas Employment Scheme Processis one of the above 3One of the main tasks of POLOThat's it.

For POLO's document screening, you are required to submit the necessary documents stipulated in the above 2 overseas employment system. (All in English) If even one missing document is missing, all submitted documents will be returned and you will have to resubmit. In addition, employment contracts, employment conditions, salaries and benefits, living environment such as company housing provided, etc., are carefully examined to see if they comply with the labor laws, standards, and practices of both Japan and the Philippines. Once the document screening is passed, an interview (with an interpreter available) will be conducted by the labor attache (office manager), and the screening will only be completed once it is completed without any problems. After the screening, the labor attache prepares a letter of recommendation addressed to POEA and issues it to the employer (affiliated institution). The letter of recommendation will be mailed to the sending agency (PRA) in the Philippines, and the PRA will process the registration with the POEA.

​  Basic examination flow  

Submission of documents

Employer (Affiliation)

Submit required documents to POLO

Step 01


POLO review

Step 02

​Interview/workplace visit

attend an interview

(rarely) attend a visit

Step 03


Send a letter of recommendation to POEA

​PRA conducted the procedure

Step 04

What is ​POLO monitoring?

The POLO oversees the living and working conditions of OFWs and ensures that the employment conditions and benefits of workers are respected in good faith. Specifically, visits to work sites, visits to workers' residences and accommodation facilities, and telephone monitoring. Although we do not visit all accepting organizations, it is done after 3 to 6 months from the start of employment, or when it is deemed necessary. Please note that visits and monitoring will be conducted after obtaining prior approval from the host organization in Japan (affiliated organization/employer).

An authorization granted by the POEA to a foreign host institution (institution/employer) valid for four years. Without this authorization, Filipino workersRecruitment activities and recruitment activities cannot be carried out. This approval also requires the conclusion of an agreement with a Approved Sending Agency (PRA) recognized by the Philippine government.surelyPOEA approvalunderVia an approved sending organizationhand,Recruitment and recruitment activitiesmust be

About Partner Sending Agency (PRA)

Japanese accepting organizations (affiliated organizations/employers) need to select a POEA-certified Philippine Sending Agency (PRA) with which they have a business tie-up when sending Filipino workers. You can check the contact information and POEA approval status of each organization from the list of Approved Philippine Sending Agencies (PRAs) on the POEA official website.

Accepting organizations in Japan (affiliated organizations/employers) are required to establish a good partnership with the Philippine Sending Agency (PRA). You will be required to communicate directly with a duly authorized representative of PRA, and you may be asked to provide evidence of direct contact (such as video chat photos). If possible, we recommend visiting the local office of PRA Philippines to meet the representative and take a commemorative photo.

The Japanese host institution (affiliated institution/employer) together with the affiliated PRA shall be jointly and severally liable for any claims arising under the employment contract of the Filipino Overseas Worker. Affiliated PRA will be an important partner for the host organization, so it is necessary to pay close attention to the selection of PRA.

Conclusion of Recruitment Agreement

It is an agreement signed by a foreign receiving organization (affiliated organization/employer) and an Approved Sending Agency (PRA). Regulates the rights and obligations of Filipino workers in relation to the recruitment and employment of Filipino workers. In addition, the receiving organization (affiliation/employer) and its partner sending organization (PRA) will be in a relationship of joint and several liability. This provision is stipulated in the basic matters stipulated in the Recruitment Agreement.


Under Philippine law,Prohibition of collecting referral fees from Filipino workers sent to JapanIt has been.

Responsibilities of the host institution (affiliated institution/employer)

[Oversight and Reporting Obligations]
The Japanese host institution (affiliation/employer) and PRA are obligated to report any welfare/labor issues related to Filipino workers to POLO immediately after the occurrence. In addition, during employment contracts of Filipino Workers (OFWs), it is obligatory to immediately submit a monitoring status report to the POLO and affiliated PRA, as required or upon request. In addition, in order to improve the welfare of Filipino workers, humane treatment (providing a comfortable living environment and fair treatment) and sincere observance of welfare are required.

​What is POEA registration?

For accepting organizations (affiliated organizations/employers)

POLO document review
Document preparation support service

​Service usage fee / 1 receiving company
¥250,000(excluding consumption tax)
*Not included in the above price
Interpreting services for interviews, notary certification fees, etc.
*If the supervising organization has multiple accepting companies, please contact us.
For supervising organizations and registration support organizations
For accepting organizations (affiliated organizations/employers)

POEA approved registration
PRA introduction and business tie-up support service

​Service usage fee / 1 receiving company
¥125,000(excluding consumption tax)
*Not included in the above price
OEC application acquisition costs, health checkups for workers, etc.
For supervising organizations and registration support organizations
For accepting organizations (affiliated organizations/employers)

 Overseas Employment Certificate
Acquisition support service

​Service usage fee / 1 worker
¥75,000(excluding consumption tax)
Close up on woman's notary public hand ink stamping the document. Notary public

Estimate example (employing 2 specific skilled workers)

Case of hiring 2 specific skilled workers SSW / accepting company 1 company

​ (If there is a contract with another registration support organization, requests for accredited PRA mediation, and procedures such as application for resident eligibility)

​Case of hiring two Filipino workers

POLO document review
Document preparation support service

POEA approved registration
PRA mediation and tie-up support service

¥250,000 (excluding tax)

¥125,000 (excluding tax)

Obtained OEC
Support service

¥150,000 (excluding tax) / 2 people

Service fee

¥525,000 (excluding tax) / 2 people



Philippines Department of Labor and Employment

Department of Labor and Employment

DOLE is a government agency that issues labor and employment guidelines and regulates labor laws with the aim of protecting vulnerable workers.



Overseas Labor Welfare Agency

Overseas Workers Welfare Administration

OWWA is an affiliated agency of the Philippines Department of Labor and Employment (DOLE) and has a membership system. We are responsible for protecting and promoting the welfare of Overseas Filipino Workers (OFWs) and their dependents.



Philippine sending agency

Philippines Recruitment Agency

A Philippine Sending Agency (PRA) is a sole proprietorship, business partner or legal entity that has an authorization/license for overseas employment recruitment and placement. As a general rule, employers cannot directly employ Filipino nationals. Employers conclude an agreement with PRA (sending agency) and conduct recruitment and recruitment activities through PRA.



Filipino workers working abroad

Philippine Overseas Labor Office

POLO is the overseas representative office of the Philippine Department of Labor and Employment (DOLE), which administers labor policies and programs in the Philippines and protects and promotes the rights of OFWs.

POLO examines whether the working conditions between the employer and the Filipino worker meet the standards set by the POEA and whether the conditions are unfavorable for the worker, and interviews the employer. increase.

Overseas Filipino Workers

Filipino workers working abroad are called OFWs.

Terminology related to Filipino employment

A brief explanation of terms often used when hiring Filipinos



Philippine Overseas Employment Agency

Philippine Overseas Employment Administration

The POEA is an affiliated agency of the Philippine Department of Labor and Employment (DOLE) and is the agency responsible for the temporary overseas employment of Filipino workers. POEA promotes the creation and maintenance of decent jobs for OFWs, protection of their rights, and smooth reintegration into Philippine society upon their return.



Philippines Overseas Labor Office

​Main examples of labor welfare

The Japanese host organization (affiliated organization/employer) and PRA are obliged to report to POLO immediately after the occurrence of welfare/labor issues related to workers such as those listed below.


inhumane treatment

  • bullying

  • discrimination, etc.



  • sexual violence

  • physical violence

  • ​power harassment


breach of contract

  • late or unpaid salaries

  • unpaid overtime

  • double contract

  • forced dismissal on the grounds of pregnancy

  • ​unfair dismissal



  • Death/body transportation

  • Difficulty in continuing to work due to illness or occupational accidents

  • ​war, disaster, health or economic crisis


Health and disease related

  • Illness/disease

  • Industrial accident

  • ​accident


Immigration law violation

  • ​Violation of Japan's Immigration Control and Refugee Recognition Act

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