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[Specified skills]
Human resource development mediation business

New foreigner acceptance system

Research lab for [specific skills]

[Specified skills] What kind of system is it?

[Specified Skilled Worker] is a system for accepting foreign workers introduced by the Japanese government. This system was introduced in April 2019 to solve the labor shortage in Japan. Foreign workers who have acquired the status of residence of [Specified Skilled Worker] can work at companies in Japan.

Basics of [Specified Skills]

There are two types of status of residence [Specified Skilled Worker]: “[Specified Skilled Worker] No. 1” and “[Specified Skilled Worker] No. 2”.

In order to obtain a status of residence for [Specified Skilled Worker], the following requirements must be met.

・Have Japanese proficiency equivalent to N4 of the Japanese Language Proficiency Test (JLPT) or higher.
・Or have the necessary Japanese language skills for the type of job you are applying for.
   ⁃Pass the proficiency test in Japan

In addition, [Specified Skilled Worker] has a period of stay of up to 5 years for both No. 1 and No. 2. Renewal of the period of stay requires skill evaluation and contract renewal from the accepting company.

Companies that accept [Specified Skilled Worker] must apply to the Japanese government for acceptance. In addition, the accepting company is responsible for providing appropriate working conditions to foreign workers with [specified skills].

Necessary Procedures and Approvals for Employment, Flow until Arrival in Japan

Various procedures must be completed between Japan (POLO) and the Philippines (POEA) before accepting Filipino workers. Here, we will introduce the business partnership between the employer company (accepting company) and the sending organization in the Philippines, and the flow of the arrival of Filipino workers to Japan.


Discussions on Accepting Filipino Workers
and conclusion of outsourcing contract

Employer companies and sending organizations agree on terms and conditions for sending/receiving Filipino workers, and conclude a business consignment contract. A contract is made in the form specified by POEA, and a copy of it later certified by a Japanese notary public office is submitted to POLO.


Employment condition determination at the employer company
and document preparation

In order to accept Filipino workers, various procedures at POLO TOKYO and POEA are required. First, we create an employment contract that clearly states the working conditions to be delivered to the incoming worker.


Preparation and application of POLO review application documents
and interview by POLO 

A copy of the outsourcing contract created in Step 01 (notarized by a Japanese notary office) and the employment contract created in Step 02 (which clearly states the working conditions), and various other documents in English. and mail it to POLO. POLO examines the existence of the employer company, working conditions, pay slips and conditions such as various social insurance enrollments. After a while, POLO will notify the person in charge of the employer company of the date and time of the interview, and you will be interviewed by a labor officer. (Currently online interview) The officer in charge can only speak English, so if you can't respond to the interview in English, we will have an interpreter present. After the interview is completed successfully, POLO will send you a document with an approval stamp at a later date. It takes about 1.5 to 2 months for the procedure up to this point.


Register job postings with the Philippine Overseas Employment Agency/POEA

The documents approved by POLO in Step 03 will be forwarded (by international mail) to PRA, the sending agency in the Philippines. Register job information (job order) with the Philippine Overseas Employment Agency/POEA through the sending organization PRA. POEA confirms the outsourcing contract between the employer company and the sending organization, and registers the basic information of the employer company and job information (job order) such as employment conditions in the system.


Recruitment of workers, interview/hiring, conclusion of employment contracts

The Philippine sending agency, PRA, recruits candidates who meet the requirements of employer companies. We use the Internet to hold briefing sessions and orientations, and search for candidates. As a general rule, interviews of worker candidates will be held locally under the sponsorship of the sending organization in the Philippines. It is also possible to conduct simple calculation problems, practical skills tests, and personality diagnostic tests. Recently, web interviews using the web conference system have become possible.


After the interview, we will select a candidate to hire from the candidates and conclude an employment contract with the candidate.


Application for Certificate of Eligibility

The employer company obtains documents such as a POEA letter of recommendation from the sending organization and directly goes to the Immigration Services Agency (Immigration Bureau), or indirectly by requesting an administrative scrivener to apply for a certificate of eligibility. Apply for delivery. Recently, online application has also started, but it is necessary to obtain an online application agency approval in advance.


Training for prospective workers

It is possible to conduct the following training courses during the period of about 2-3 months from when the prospective workers are unofficially decided until they come to Japan.

  • Japanese language education (classes are available depending on the level of the workers to be hired) *JLPT N5, N4, N3 levels only

  • Japanese culture education: Classes on Japanese culture taught by instructors who have studied in Japan. By studying the differences between Filipino culture and Japanese culture and customs in advance, you will be able to adapt smoothly to life in Japan.

  • Work ethics education: This is a work ethics education course taught by instructors who have experience working in Japan.


Issuance of Certificate of Eligibility

The Immigration Services Agency will issue a Certificate of Eligibility for Workers to the employer company. Mail the above documents to the sending agency PRA in the Philippines (international mail).


Visa application

The sending organization in the Philippines will apply for a worker's visa to the Embassy of Japan in the Philippines or the Consulate General of Japan as soon as it receives the documents in Step 08. After the examination, the visa will be issued within a few days to a week. It would be a good idea to book a plane ticket to come to Japan at this time.



PDOS is an abbreviation of "Pre-Departure Orientation Seminar" that educates Filipino nationals working abroad on the content stipulated by OWWA (Overseas Workers Welfare Agency) called Pre-Departure Orientation Seminar.

This is a mandatory course that Filipinos who travel abroad for work must take. If you do not receive this, you will not be permitted to leave the Philippines.


POEA registration / OEC acquisition

The sending organization will resubmit to the POEA proof of having taken the PDOS and other documents. After obtaining OEC* (Overseas Employment Certificate) from POEA, workers are finally ready to travel to Japan.


OEC*…Overseas Employment Certificate


Filipino workers come to Japan

I'm finally here.

​There are procedures and items to prepare as soon as you arrive in Japan. Please refer here for details.

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